Monthly Meeting Minutes – November 17, 2020



November 17, 2020


  1. Meeting called to Order at 7:02.  Board Members Neal Vohsen, Heidi Warren, Mike Edwards, JC Wheeler and Donna Gravatt present.  Village Attorney Bob Paster and Officer Dan Schroeder also present.  We are in a web meeting because of COVID-19.
  2. October meeting minutes reviewed and stand as presented.  
  3. October 2020 Police Activity Report presented by Officer Dan Schroeder.

Total Calls for Service: 293                                                            Self-Initiated Calls:  2

Total Contract Patrols: 288                                                           Directed Calls:  3

        Total Time in Minutes Spent on Contract Patrols: 3106.9      Reports Written: 0

         Summonses Issued:  0

        Average Minutes per Contract Patrol:  10.8                                Total Arrests: 0

        Talked about the Stalker trailer.  Wilbur Park would buy the equipment and then                  donate it to the St. Louis County Police Department, who would own, maintain,                     insure  and operate.  Bob will write an ordinance so Wilbur Park can donate.   All of             the Trustees of Wilbur Park agreed, and the money would come from the Prop P                   money.

4. Treasurer’s Report for October 2020 presented by JC Wheeler

Total Income $11,731.24
Total Expense $8,178.92
Net Income $3,552.32

             October 2020 Profit & Loss Statement presented.  Balance Sheet as of October 31,                  2020. 

             JC received a questionnaire from Enterprise Bank and Trust and would like to                       move Commerce monies to Central Investment.

Bob asked if Wilbur Park started paying for the extra police patrols.  Yes, and the                    money comes from the Prop P funds.  Are the extra patrols covered under the                       Cares Municipal Act?  No, the base patrols are covered, but not the additional .

The Sewer Lateral Report shows an expenditure of $1,890.00 for 9136 Dana Ave.

According the Cares Act, we cannot contribute any money obtained by this Act to                  pay for sewer lateral.

To satisfy audit requirements for Commerce, each board member has Copy of                        Ordinances, five signers in Minutes and can act on accounts.

List of Trustees and Positions:

              Neal Vohsen, Village Chairman

               JC Wheeler, Village Treasurer

               Heidi Warren, Waste Coordinator

               Mike Edwards, Building and Roads Commissioner

              Donna Gravatt, Village Clerk.

See Chapter 105 Elections for more information on elections and terms.

See Chapter 120 Financial Investments and that All Trustees can act on all                              accounts

Motion to accept Treasurer’s report was made and all accepted.

5. Road & Building Commissioner’s Report presented by Mike Edwards.

9039 Kathleen’s web meeting was scheduled for Nov. 3 at 7 pm.  The property                        owner’s representative made no appeal on dispute and said they will make                              corrections in 30 days.  They have begun repair on the front of the property.  IF we                need access,  police would assist and escort a Trustee into the premises.  The                         property may request for more time to fix issues.

Received a call from a homeowner on Autumn.  There was some sort of pipe                           collapse which will be the owner’s responsibility.  There is a flag in the yard and                      Cones are marking the spot for safety. The occupancy permit passed.

Rosemary sewer later pothole issue has been addressed by one homeowner but the               other homeowner has not addressed.  A 30-day notice needs to be issued.

There is an approved contractor list for the Sewer Lateral program. 

The fence between Wilbur Park and Dominoes has fallen.  Dan will assist by                            contacting Problem Properties to get the fence repaired.

6. Waste Management Report presented by Heidi Warren.

             Nothing to report

7. Village Clerk Report presented by Donna Gravatt.

             In the upcoming April 2021 election, there will be three (3) seats on the Board of                   Trustees up for election.  Declaration of Candidacy can be filed from December 15,               2020 to January 19, 2021 at the offices of the Board of Elections at 725 Northwest                 Plaza Drive, St. Ann, MO 63074.

            After elections, positions of the Board of Trustees will be reappointed.

            See Ordinance 105.030 Declaration of Candidacy.

8.  Chairman’s Report presented by Neal Vohsen.

             Apparently, someone took the road sign at Philo and Weber.  It has been returned                 and we need to have Fast Signs check to see if it is properly secured.

At Weber and Dana, the NO RIGHT ON RED sign has been installed in a better                      place and is more visible than the previous.  The previous sign was taken down in                  a motor vehicle accident.

Neal has been working on the Care Act Municipal Relief Fund with the County of                  St. Louis.

9. New Business


10. Motion to adjourn made by JC and Neal seconded.  Meeting adjourned at 8:07.

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